Sheila Long, CFO of Neosho, Missouri based ACCESS Family Care helms a 20-million-dollar budget for clinics covering 5 counties in Missouri. These clinics serve over 24,000 patients including uninsured and under insured with over 59,000 visits for medical, dental and behavioral health services as well as pharmacy services. ACCESS Family Care has grown its employee base to 230 employees.
“We are a Community Health Center, and I was probably the typical patient we serve as a child as I grew up poor. I have a passion for what I do because I’ve been there. In the last 14 years, my work here is to ensure financial stability for our organization and to expand our services to those in need,” states Long.
Under Sheila’s fourteen-year tenure with the support of MIP Fund Accounting solution, Long has seen a 4-million-dollar budget grow to over 20 million.
Fourteen years ago when Sheila started at ACCESS Family Care they were using Sage Mas 90 for their solution. Additionally, the prior CFO was managing the accounting records on a cash basis and they used an outside accountant to do straight line depreciation for the fixed assets for the accounting records. Four years into her tenure, Long realized as oversight of funding and grant funding was increasing, they had outgrown the capabilities of their software.
“We had to account and track everything we were doing in multiple spreadsheets. We were outgrowing our software. Mas 90 was not user friendly. We were not able to track reports. With MIP we set up the Chart of Accounts to track the grants and MIP has helped us have expedient tracking” said Long.
ACCESS Family Care also needed flexibility and range in creating original codes for CHC funding grants, quality awards, and many other grants.
Successfully using MIP since May 2012, the healthcare system has added 4 new dental clinics, 2 new medical clinics and a mobile health unit. The organization has seen a marketable reduction in the time needed for producing reports and are able to manage 9 different segments in their chart of accounts. ACCESS Family Care has been able to track every grant and follow every dollar for robust reporting.
“MIP enables us the flexibility with all our codes. CHC funding grants, quality awards and many other grants can be accounted for in MIP and now we have a COVID code for PPP Loan reporting. These resources in MIP have allowed us to do more with the same number of staff.”
“Within 60 days of COVID19 we applied for a 2.4-million-dollar loan and then received 5 million in additional COVID19 grant funds. We successfully managed these grant funds and avoided any dual counting of expenditures for these funds because of MIP’s chart of accounting ease,” notes Long.
With the power of flexible coding, speed of reporting, and continued focus on expansion, ACCESS Family Care has a comprehensive fund accounting system that will continue to grow with them. The community health center also relies on the fraud mitigation tools to reduce fraud or privacy issues. Long also notes the benefit of expediency in using the EWS, Payroll and HR modules.
“MIP enables us the flexibility with all our codes. CHC funding grants, quality awards and many other grants can be accounted for in MIP and now we have a COVID code for PPP Loan reporting. These resources in MIP have allowed us to do more with the same number of staff.” Shelia Long, CFO
Access Family Care Medical & Dental Clinics serve the people of southwest Missouri. Primarily their focus is on Vernon, Barton, Jasper, Newton, McDonald, Barry, and Lawrence Counties.
ACCESS Family Care Medical & Dental Clinics came about from the vision of some forward thinking community leaders, in the mid 1990's. This vision led to a small medical clinic in Pineville, Missouri and has grown to a mission carried out by more than 200 employees, in seven counties.
ACCESS Family Care Medical & Dental Clinics serve southwest Missouri residents with high quality primary medical and general dentistry care. They also provided behavioral health and pharmacy services, for their patients.
For 10 years, Access Family Care has relied on MIP for their end-to-end fund accounting solution.