Performing payroll, budgets, audits and reporting beyond the status quo!
“In my role as finance manager for Plimoth Patuxet, I have been using MIP for nearly three decades. While I have tried accounting software from a well-known global brand, it didn’t meet our needs well and was missing the fund accounting controls I feel are needed. I would recommend MIP Fund Accounting to anyone looking for effective software designed with the specific financial considerations of nonprofits in mind.”
Laura Reilly, Finance Manager, Plimouth Patuxet Museums
Keeping history, donations and visitors engaged...
Plimoth Patuxet Museums has been an MIP customer for over 27 years. Through powerful personal experiences with history, Plimoth Patuxet tells the stories of the Indigenous Wampanoag community and the English colonists who created a new society – in collaboration and in conflict – in the 1600s.
In a typical year, Plimoth Patuxet welcomes more than 300,000 visitors annually. In 2022, the living history museum – whose exhibits include the historic Mayflower II reproduction – will celebrate its 75th anniversary. ________________________________________
Challenges:
With growth comes challenges, and Plimoth Patuxet Museums needed a robust module-based solution in order to seamlessly organize its finances. Struggling with disconnected systems proved to be inefficient and ineffective. They had half entries, incomplete posts and a cash account that was set up as a liability. For their small staff, reducing time spent on reporting, auditing and reconciling budgets was a pressing need.
The museum’s finance team was also responsible for various time-sensitive reports for board meetings, monthly internal meetings and banks and census reports.
Juggling diverse sources of funds encompassing the museum itself, gift shops, grants, donors and various programs and special events, the museum needed an easier path to integrating and reporting on all the funds.
With the uncertainty brought by 2020 and the opportunity to apply for PPP loans, Plimoth Patuxet needed ease of reporting for all loans and grantors, as well as for any audits. ________________________________________
Results:
Plimoth Patuxet can now depend on their financial accuracy, budgeting, and capabilities to run custom reports and easily manage multiple funding and revenue streams.
Now over 25 years with MIP, they've traveled the path from MIP DOS to the Windows-based MIP Fund Accounting software. Additionally, Plimoth Patuxet successfully implemented MIP module add-ons including:
to help manage the entire organization’s finances.
These modules have also helped them navigate the difficulties of 2020 including the addition of PPE loans for payroll. With the grant segment in the MIP system, they are able to quickly run a report just on the COV segment and/or payroll code as an identifier.
